Less Admin Time
Spend your week coaching and managing horses, not reconciling calendars.
Built for horse professionals
Lesson scheduling, invoicing, and horse management in one system.
Replace patchwork calendars with one platform for lesson scheduling, horse management, client communication, and invoicing workflows. Keep workloads balanced and billing data organized automatically.
Designed around the real rhythm of barns, lesson programs, and changing horse workloads.
Fewer Scheduling Errors
Centralized records reduce no-shows, double-bookings, and missed notifications.
Happier Clients
Clear communication and consistent schedules build trust with parents and riders.
Horse Management and Invoicing Software for Riding Schools
Equine Office gives barns one connected system for horse management, lesson scheduling, and invoicing. Track horse workload, keep staff and client notes organized, and create invoice-ready reports from your lesson activity.
- Horse management tools for workload, notes, and availability
- Lesson invoicing workflows with reporting by date range and lesson type
- Client communication history tied directly to scheduled lessons
Scheduling, horse management, and invoicing features for real riding programs
Click any card to explore the details your team cares about most.
Horse Workload Tracking
Who needs a break?
Keep track of which horses are working too hard, and which ones need a break. See lesson load per day, days off, and lesson-type summaries at a glance.
Client Makeup Management
Which lesson did they miss?
Record whether a student gets a makeup when they cancel, add an expiry date, and schedule makeup lessons right from the client page.
Daily Schedule Views
What's going on today?
Print today's schedule in one click with students, horses, instructors, location, and time, or print a personalized day view for each instructor.
Horse Notes & Health
Did somebody lose a shoe?
Leave notes for instructors and barn staff on each horse's page, from health updates to behavior notes, so everyone stays informed.
Student Notes
Please don't assign her Snowball again!
Leave student notes for yourself or other staff. Mark notes as public to notify the student or private for internal coaching context.
Horse Assignment Pool
But you promised I could ride Misty!
Assign available horses to a lesson pool, then let instructors finalize rider-horse pairings or pre-assign promised horses ahead of time.
Email Notifications
Did I tell her about that lesson or not?
When rescheduling or cancelling lessons, send pre-written emails to instructors and students with a single click.
Instructor Management
Who is teaching what?
Each instructor gets a color so you can instantly see coverage, then filter down to one instructor's schedule when needed.
Billing Reports
They took how many lessons?
Run reports for any date range and lesson type so month-end billing pulls directly from your schedule data.
Lesson Invoicing
Did we invoice that lesson?
Turn scheduled lessons into clean invoice-ready summaries with client totals, lesson types, and date-range billing support.
Lesson Locations
Where are we riding today?
Assign a location to each lesson for multiple rings, arenas, onsite, or offsite sessions so operations stay clear.
See the product in motion
Lesson Detail Clarity
One record for students, horses, instructors, and timing, so your team stays aligned.
Horse Workload Visibility
Monitor activity per horse and proactively distribute workload with confidence.
Built-In Communication
Notify students and parents instantly about lesson changes without repetitive admin tasks.
Simple plans with a clear path from trial to growth
Free Trial
$0
14 days
- Full access
- No credit card required
- Hands-on onboarding
Intro Special
$50
per month
- Monthly billing
- Core scheduling workflows
- Email support
Annual
$42.50
per month (billed annually)
- 15% savings
- Priority support
- Growth-ready for larger barns
See Equine Office with your own scheduling workflow
We will walk through your current process, show how to map lessons and horses in minutes, and set up your 14-day free trial.